📋 Chinese Meetings & Paperwork Vocabulary 会议·公文·行政

90 essential Mandarin Chinese words for the Meetings & Paperwork scene, each with pinyin, English meaning, HSK level and native speaker audio, plus example sentences. Tap 🔊 to listen.

开会 kāi huì HSK 1
to have a meeting
我们下午开会wǒ men xià wǔ kāi huìWe have a meeting this afternoon.
举行 jǔ xíng HSK 2
to hold (a meeting, ceremony, etc.)
学校下周举行运动会。xué xiào xià zhōu jǔ xíng yùn dòng huìThe school will hold a sports meet next week.
办 bàn HSK 2
to do; to handle; to manage; to take care of
这件事我来办。zhè jiàn shì wǒ lái bànI'll handle this matter.
安排 ān pái HSK 3
to arrange; to plan; arrangement
公司安排我明天出差。gōng sī ān pái wǒ míng tiān chū chāiThe company arranged for me to go on a business trip tomorrow.
调 diào HSK 3
to transfer; to move; tone
公司把他调到北京了。gōng sī bǎ tā diào dào běi jīng leThe company transferred him to Beijing.
取消 qǔ xiāo HSK 3
to cancel
因为下雨，比赛取消了。yīn wèi xià yǔ bǐ sài qǔ xiāo leThe match was cancelled because of the rain.
处理 chǔ lǐ HSK 3
to handle; to deal with; to process
这件事我来处理。zhè jiàn shì wǒ lái chǔ lǐI'll handle this matter.
调整 tiáo zhěng HSK 3
to adjust; adjustment
请调整一下座位的高度。qǐng tiáo zhěng yí xià zuò wèi de gāo dùPlease adjust the height of the seat.
展开 zhǎn kāi HSK 3
to unfold; to spread out; to launch; to carry out
学校展开了一次大讨论。xué xiào zhǎn kāi le yí cì dà tǎo lùnThe school launched a big discussion.
主持 zhǔ chí HSK 3
to preside over; to host
今天的会议由他来主持。jīn tiān de huì yì yóu tā lái zhǔ chíToday's meeting will be presided over by him.
分配 fēn pèi HSK 3
to distribute; to allocate; to assign
老师给我们分配了任务。lǎo shī gěi wǒ men fēn pèi le rèn wuThe teacher assigned tasks to us.
带领 dài lǐng HSK 3
to lead; to guide
老师带领我们参观博物馆。lǎo shī dài lǐng wǒ men cān guān bó wù guǎnThe teacher led us on a tour of the museum.
开展 kāi zhǎn HSK 3
to launch; to carry out; to develop (an activity)
学校下周要开展一次活动。xué xiào xià zhōu yào kāi zhǎn yí cì huó dòngThe school is going to launch an activity next week.
办理 bàn lǐ HSK 3
to handle; to process
我要去银行办理一张新卡。wǒ yào qù yín háng bàn lǐ yì zhāng xīn kǎI'm going to the bank to get a new card processed.
派 pài HSK 3
to send; to dispatch; to assign
公司派他去上海出差。gōng sī pài tā qù shàng hǎi chū chāiThe company sent him to Shanghai on business.
列 liè HSK 4
to arrange; to list; column; (measure word for trains)
请把重点列在纸上。qǐng bǎ zhòng diǎn liè zài zhǐ shàngPlease list the key points on the paper.
登记 dēng jì HSK 4
to register; to check in
住酒店以前要先登记一下。zhù jiǔ diàn yǐ qián yào xiān dēng jì yí xiàYou need to check in before staying at the hotel.
出席 chū xí HSK 4
to attend; to be present (at a meeting/event)
他出席了昨天的会议。tā chū xí le zuó tiān de huì yìHe attended yesterday's meeting.
指挥 zhǐ huī HSK 4
to conduct; to command; conductor
他正在指挥一支乐队。tā zhèng zài zhǐ huī yì zhī yuè duìHe is conducting an orchestra.
引导 yǐn dǎo HSK 4
to guide; to lead; to conduct
老师耐心地引导学生思考。lǎo shī nài xīn de yǐn dǎo xué sheng sī kǎoThe teacher patiently guides students to think.
布置 bù zhì HSK 4
to arrange; to decorate; to assign (tasks)
他们正在布置会议室。tā men zhèng zài bù zhì huì yì shìThey are arranging the meeting room.
办事 bàn shì HSK 4
to handle affairs; to run errands; to get things done
我今天要去银行办事。wǒ jīn tiān yào qù yín háng bàn shìI have to go to the bank to take care of some things today.
安置 ān zhì HSK 4
to find a place for; to settle; to arrange for
政府把灾民安置在临时住所。zhèng fǔ bǎ zāi mín ān zhì zài lín shí zhù suǒThe government resettled the disaster victims in temporary housing.
列入 liè rù HSK 4
to include (on a list); to list
这件事已经列入计划了。zhè jiàn shì yǐ jīng liè rù jì huà leThis matter has already been included in the plan.
制订 zhì dìng HSK 4
to work out; to formulate; to draw up
我们要一起制订学习计划。wǒ men yào yì qǐ zhì dìng xué xí jì huàWe need to work out a study plan together.
申请 shēn qǐng HSK 4
to apply for; application
我想申请这份工作。wǒ xiǎng shēn qǐng zhè fèn gōng zuòI'd like to apply for this job.
组织 zǔ zhī HSK 5
to organize; to arrange (an activity, event) · also: tissue (biology, n.)
学校组织学生去参观博物馆。xué xiào zǔ zhī xué sheng qù cān guān bó wù guǎnThe school organized students to visit the museum.
签名 qiān míng HSK 5
to sign one's name; signature; autograph
请在这份合同上签名。qǐng zài zhè fèn hé tóng shàng qiān míngPlease sign your name on this contract.
执行 zhí xíng HSK 5
to carry out; to implement; to execute; to enforce
这个计划下个月开始执行。zhè ge jì huà xià ge yuè kāi shǐ zhí xíngThis plan will be implemented starting next month.
规划 guī huà HSK 5
to plan; to map out
我们要好好规划一下未来。wǒ men yào hǎo hǎo guī huà yí xià wèi láiWe need to plan the future carefully.
承办 chéng bàn HSK 5
to undertake; to host (an event)
这次运动会由我们学校承办。zhè cì yùn dòng huì yóu wǒ men xué xiào chéng bànThis sports meet is hosted by our school.
推行 tuī xíng HSK 5
to put into effect; to carry out; to promote
政府正在推行一项新政策。zhèng fǔ zhèng zài tuī xíng yí xiàng xīn zhèng cèThe government is implementing a new policy.
签 qiān HSK 5
to sign (one's name)
请在这里签上你的名字。qǐng zài zhè lǐ qiān shàng nǐ de míng ziPlease sign your name here.
指定 zhǐ dìng HSK 6
to appoint; to designate; designated
老师指定我做小组组长。lǎo shī zhǐ dìng wǒ zuò xiǎo zǔ zǔ zhǎngThe teacher appointed me as the group leader.
办公 bàn gōng HSK 6
to work (in an office); to handle official business
我们在这栋楼里办公。wǒ men zài zhè dòng lóu lǐ bàn gōngWe work in this building.
发起 fā qǐ HSK 6
to initiate; to launch; to start (an initiative, attack)
几位志愿者发起了一场募捐活动。jǐ wèi zhì yuàn zhě fā qǐ le yì chǎng mù juān huó dòngA few volunteers launched a fundraising campaign.
审查 shěn chá HSK 6
to examine; to review; to censor; censorship
这份文件必须经过严格的审查。zhè fèn wén jiàn bì xū jīng guò yán gé de shěn cháThis document must undergo strict review.
撤销 chè xiāo HSK 6
to cancel; to revoke; to undo
他要求撤销这项决定。tā yāo qiú chè xiāo zhè xiàng jué dìngHe demanded that this decision be revoked.
通报 tōng bào HSK 6
to notify; to inform; circular; bulletin
公司通报了这次事故的处理结果。gōng sī tōng bào le zhè cì shì gù de chǔ lǐ jié guǒThe company announced the results of handling this accident.
作废 zuò fèi HSK 6
to become invalid; to annul; to cancel
过期的车票就作废了。guò qī de chē piào jiù zuò fèi leAn expired ticket becomes invalid.
办公室 bàn gōng shì HSK 2
office
老师现在在办公室里。lǎo shī xiàn zài zài bàn gōng shì lǐThe teacher is in the office right now.
大会 dà huì HSK 4
general assembly; convention; congress
明天的大会在市中心举行。míng tiān de dà huì zài shì zhōng xīn jǔ xíngTomorrow's assembly will be held downtown.
办事处 bàn shì chù HSK 6
office; agency; bureau
公司在上海设立了一个办事处。gōng sī zài shàng hǎi shè lì le yí ge bàn shì chùThe company set up an office in Shanghai.
名单 míng dān HSK 2
list of names; roster
老师念了一遍学生名单。lǎo shī niàn le yí biàn xué shēng míng dānThe teacher read through the list of students once.
报名 bào míng HSK 2
to sign up; to register; to enroll
我想报名学中文。wǒ xiǎng bào míng xué zhōng wénI want to sign up to study Chinese.
打印 dǎ yìn HSK 2
to print (out)
我要打印这份文件。wǒ yào dǎ yìn zhè fèn wén jiànI want to print this document.
会议 huì yì HSK 3
meeting; conference
下午三点开会议。xià wǔ sān diǎn kāi huì yìThe meeting is at three in the afternoon.
规定 guī dìng HSK 3
to stipulate; to prescribe (a rule)
学校规定不能迟到xué xiào guī dìng bù néng chí dàoThe school stipulates that you can't be late.
记录 jì lù HSK 3
to record; to write down; to note down
请你把开会的内容记录下来。qǐng nǐ bǎ kāi huì de nèi róng jì lù xià laiPlease write down (record) the content of the meeting.
文件 wén jiàn HSK 3
document; file
请把这份文件交给经理。qǐng bǎ zhè fèn wén jiàn jiāo gěi jīng lǐPlease give this document to the manager.
指导 zhǐ dǎo HSK 3
to guide; to coach; guidance
老师耐心地指导我们做实验。lǎo shī nài xīn de zhǐ dǎo wǒ men zuò shí yànThe teacher patiently guided us in doing the experiment.
总结 zǒng jié HSK 3
to summarize; summary; to sum up
老师让我们总结一下这学期。lǎo shī ràng wǒ men zǒng jié yí xià zhè xué qīThe teacher asked us to sum up this semester.
任务 rèn wu HSK 3
task; mission; assignment
老师给我们一个新任务。lǎo shī gěi wǒ men yí ge xīn rèn wuThe teacher gave us a new task.
表格 biǎo gé HSK 3
form; table
请填一下这张表格。qǐng tián yí xià zhè zhāng biǎo géPlease fill out this form.
报告 bào gào HSK 3
report; to report
请把这份报告交给老师。qǐng bǎ zhè fèn bào gào jiāo gěi lǎo shīPlease hand this report to the teacher.
复印 fù yìn HSK 3
to photocopy, to duplicate
请帮我复印这份文件。qǐng bāng wǒ fù yìn zhè fèn wén jiànPlease help me photocopy this document.
规则 guī zé HSK 4
rule; regulation
大家都要遵守游戏规则。dà jiā dōu yào zūn shǒu yóu xì guī zéEveryone must follow the rules of the game.
承担 chéng dān HSK 4
to undertake; to bear (responsibility)
这件事的责任由我来承担。zhè jiàn shì de zé rèn yóu wǒ lái chéng dānI will bear the responsibility for this matter.
项目 xiàng mù HSK 4
project; item; (sports) event
我们的项目下个月就要完成了。wǒ men de xiàng mù xià ge yuè jiù yào wán chéng leOur project will be completed next month.
召开 zhào kāi HSK 4
to convene (a meeting)
公司下周要召开年度会议。gōng sī xià zhōu yào zhào kāi nián dù huì yìThe company will convene its annual meeting next week.
汇报 huì bào HSK 4
to report; to give an account of
请你向经理汇报一下工作。qǐng nǐ xiàng jīng lǐ huì bào yí xià gōng zuòPlease report on the work to the manager.
通知书 tōng zhī shū HSK 4
written notice; notification letter
我今天收到了大学的录取通知书。wǒ jīn tiān shōu dào le dà xué de lù qǔ tōng zhī shūI received my university admission letter today.
指示 zhǐ shì HSK 5
to indicate; to instruct; directive; instruction
我们必须按照领导的指示去做。wǒ men bì xū àn zhào lǐng dǎo de zhǐ shì qù zuòWe must act according to the leader's instructions.
证书 zhèng shū HSK 5
certificate; credentials
通过考试后就能拿到证书。tōng guò kǎo shì hòu jiù néng ná dào zhèng shūYou can get the certificate after passing the exam.
公告 gōng gào HSK 5
announcement; public notice
公司发布了一则重要公告gōng sī fā bù le yì zé zhòng yào gōng gàoThe company issued an important announcement.
考核 kǎo hé HSK 5
to assess; to examine; appraisal; evaluation
公司每年都会考核员工的表现。gōng sī měi nián dōu huì kǎo hé yuán gōng de biǎo xiànThe company assesses employees' performance every year.
闭幕 bì mù HSK 5
to close; to come to an end (of a meeting or event)
运动会顺利闭幕，大家都很高兴。yùn dòng huì shùn lì bì mù dà jiā dōu hěn gāo xìngThe sports meet closed smoothly, and everyone was very happy.
便条 biàn tiáo HSK 5
(informal) note; memo
我在桌上留了一张便条给他。wǒ zài zhuō shàng liú le yì zhāng biàn tiáo gěi tāI left a note for him on the table.
策划 cè huà HSK 6
to plan; to plot; to organize (an event)
这次活动是他一手策划的。zhè cì huó dòng shì tā yì shǒu cè huà deThis event was single-handedly planned by him.
提交 tí jiāo HSK 6
to submit; to refer (to sb)
请在周五之前提交你的报告。qǐng zài zhōu wǔ zhī qián tí jiāo nǐ de bào gàoPlease submit your report before Friday.
档案 dàng àn HSK 6
file; record; archive; dossier
公司为每位员工都建立了档案。gōng sī wèi měi wèi yuán gōng dōu jiàn lì le dàng ànThe company has set up a file for every employee.
评选 píng xuǎn HSK 6
to select through appraisal or vote
大家一起评选出了年度最佳员工。dà jiā yì qǐ píng xuǎn chū le nián dù zuì jiā yuán gōngEveryone together selected the employee of the year.
座谈会 zuò tán huì HSK 6
symposium; discussion meeting; forum
学校下周举办一场读书座谈会。xué xiào xià zhōu jǔ bàn yì chǎng dú shū zuò tán huìThe school is holding a reading symposium next week.
手续 shǒu xù HSK 3
procedure; formalities; paperwork
办这个手续要很多时间。bàn zhè ge shǒu xù yào hěn duō shí jiānThis procedure takes a lot of time.
签字 qiān zì HSK 5
to sign; signature
请在合同上签字。qǐng zài hé tong shàng qiān zìPlease sign on the contract.
协调 xié tiáo HSK 6
to coordinate; harmonious; well-matched
各部门要好好协调一下工作。gè bù mén yào hǎo hǎo xié tiáo yí xià gōng zuòThe departments need to coordinate their work well.
通知 tōng zhī HSK 2
to notify; to inform
老师通知我们明天开会。lǎo shī tōng zhī wǒ men míng tiān kāi huìThe teacher notified us that there is a meeting tomorrow.
举办 jǔ bàn HSK 3
to hold (an event); to conduct
学校下周举办运动会。xué xiào xià zhōu jǔ bàn yùn dòng huìThe school will hold a sports meet next week.
制定 zhì dìng HSK 3
to formulate; to draw up (a plan, rule)
我们需要制定一个学习计划。wǒ men xū yào zhì dìng yí ge xué xí jì huàWe need to draw up a study plan.
证件 zhèng jiàn HSK 3
certificate; ID; credentials; document
进门前请出示您的证件。jìn mén qián qǐng chū shì nín de zhèng jiànPlease show your ID before entering.
主办 zhǔ bàn HSK 5
to host; to organize; to sponsor
这次比赛由市政府主办。zhè cì bǐ sài yóu shì zhèng fǔ zhǔ bànThis competition is hosted by the city government.
确立 què lì HSK 5
to establish; to institute
我们要确立明确的目标。wǒ men yào què lì míng què de mù biāoWe need to establish clear goals.
落实 luò shí HSK 5
to implement; to carry out
这项政策一定要落实到位。zhè xiàng zhèng cè yí dìng yào luò shí dào wèiThis policy must be fully implemented.
监督 jiān dū HSK 6
to supervise; to oversee; supervisor
老师负责监督我们的考试。lǎo shī fù zé jiān dū wǒ men de kǎo shìThe teacher is in charge of supervising our exam.
派出 pài chū HSK 6
to send; to dispatch
公司派出两名代表参加会议。gōng sī pài chū liǎng míng dài biǎo cān jiā huì yìThe company sent two representatives to attend the meeting.
协商 xié shāng HSK 6
to consult; to negotiate
双方经过多次协商才达成一致。shuāng fāng jīng guò duō cì xié shāng cái dá chéng yí zhìThe two sides reached agreement only after many rounds of negotiation.
编制 biān zhì HSK 6
to draw up; to work out; to compile (a plan/budget) · also: staff quota (n.)
他们正在编制明年的预算方案。tā men zhèng zài biān zhì míng nián de yù suàn fāng ànThey are drawing up next year's budget plan.
试点 shì diǎn HSK 6
pilot project; to conduct a trial
这项政策先在几个城市试点。zhè xiàng zhèng cè xiān zài jǐ ge chéng shì shì diǎnThis policy is first being piloted in a few cities.
议题 yì tí HSK 6
topic of discussion; agenda item
这次会议的议题很重要。zhè cì huì yì de yì tí hěn zhòng yàoThe topic of this meeting is very important.
整顿 zhěng dùn HSK 6
to rectify; to reorganize; to consolidate
政府决定整顿市场秩序。zhèng fǔ jué dìng zhěng dùn shì chǎng zhì xùThe government decided to rectify market order.

FAQ

How many Chinese meetings & paperwork words are in this list?

90 words, including HSK 1: 1, HSK 2: 7, HSK 3: 26, HSK 4: 18, HSK 5: 17, HSK 6: 21. Every word has playable native audio and example sentences.

Are these words useful for the HSK?

Yes — every word is tagged with its HSK level (HSK 1–6 or 7+), so you can prioritise words for your target level.

What is the best way to memorise them?

Learn them as a scene group with spaced repetition: listen and repeat, study the example sentence, review the next day. The companion app has built-in SRS and four quiz types.

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